For Exhibitors

Stand Set-Up Rules

Set-up and breakdown schedule, approval process, safety and logistics rules.

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SCHEDULE

Set-Up & Breakdown Schedule

Stand Construction

Start: Sunday 22 November 2026, 18:00
End: Tuesday 25 November 2026, 17:00

Show Opening Hours

26 – 28 November 2026
10:00 - 18:00 (daily)

Stand Dismantling

Start: Friday 28 November 2026, 19:00
End: Saturday 29 November 2026, 11:30

Please plan all activities in accordance with these schedules.

Important Information

Please pay attention to the following schedule and regulations regarding hall access and setup:

  • Once aisle carpeting has been laid, no wheeled vehicles such as forklifts or pallet jacks will be permitted in the halls.
  • Carpet laying and general cleaning will commence on Tuesday 25 November 2026 at 20:00 and be completed by Wednesday 26 November 2026 at 05:00.

The Final Show Day (Saturday 28 November 2026)

  • Exhibitors may begin packing stand products from 19:00.
  • Hall doors will open at 19:00 for product removal, after aisle carpets have been lifted.
  • Product removal is permitted until Sunday 29 November 2026 at 11:30.
  • Stand dismantling may not begin before 19:00; violations will be subject to a penalty charge.
APPROVAL & CONSTRUCTION

Stand Approval, Construction & Regulations

Unapproved stand designs will not be permitted for construction. To obtain approval, drawings clearly showing all stand dimensions, electrical requirements (kW/h and socket points) and water supply needs must be submitted to zekeriya.aydogan@voli.com.tr at least 15 days before the show (by 27 October 2026).

Approval confirms regulatory compliance; however, all electrical, mechanical and architectural works remain the exhibitor's responsibility.

Construction Regulations
  • Custom-built stands must conform exactly to the approved project.
  • Two-storey stands have a maximum height of 5 metres. These projects must include a structural report signed and stamped by a certified structural engineer, submitted for approval prior to construction.
  • Static Inspection Fee: EUR 180 + VAT applies to stands exceeding 4 metres in height (including the floor level) and to all two-storey projects.
  • Height Limit in Foyer Areas: 3.5 metres. Welding, woodcutting, painting and drylining are prohibited in foyer areas.
  • Stands without an approved design are limited to 2.5 metres in height; rear walls above this height must have a clean finish (otherwise an additional charge applies).
  • Glazing: Only laminated or tempered safety glass may be used.
  • Plumbing: Stands requiring kitchen plumbing must have a raised floor of minimum 7 cm.
  • Island Stands: At least 50% of each side must remain open.

Health, Safety & Construction

  • Smoking is prohibited in all indoor areas. Violators will be penalised and removed from the venue.
  • Appropriate personal protective equipment (PPE) must be worn during set-up and breakdown in accordance with health and safety regulations.
  • Fire Extinguishers: 1 extinguisher for stands under 100 m²; 1 per 100 m² for larger stands.
  • Staffing: All construction and breakdown personnel must hold valid insurance. Uninsured workers will not be permitted on site.

Prohibited Activities

  • Painting (except water-based paint).
  • Welding (except joining welds).
  • Use of oxygen welding, air conditioning and drylining installation.
  • Cutting, grinding and sanding may only be carried out briefly and with a dust extraction system.
ADDITIONAL RULES

Additional Rules & Restrictions

  • The following are not permitted to access the hall: persons under 18, foreigners without a work permit, rule violators, scrap dealers and catering personnel.
  • Private vehicles are not permitted inside the halls.
  • Vinyl prints, brand fascia and balloons may not be attached to the building walls or ceilings.
  • Flammable materials may not be used without submitting a fire-resistance certificate to zekeriya.aydogan@voli.com.tr.
  • Stand rear walls may not be used for storage purposes.
  • Any damage to the venue will be repaired by the organiser and the cost invoiced to the exhibitor.
  • Noise levels at the stand boundary must not exceed 85 dB.
  • All solid waste generated during set-up and breakdown must be removed by the exhibitor or their contractor. A cleaning fee of TRY 30,000 + 20% VAT per truck applies to any debris left behind.
SERVICES

Catering, Logistics & Promotion

Catering Services

Exhibitors may offer small refreshments to visitors; however, ordering outside food for stand personnel is prohibited. Catering is provided by Cemile Sultan Catering in the foyer area.

Selin Zeytinoğlu
+90 533 140 1386
selin.zeytinoglu@cemilesultan.com.tr

Logistics Services

Cranes, forklifts and other handling services are provided by GRUPTRANS. Advance booking is recommended.

Murad: +90 532 354 90 14
Onur: +90 530 944 87 78
Hüseyin: +90 533 739 27 25

Promotion Rules

Exhibitors must conduct all promotional activities within their own stand area. Promotions outside the stand area (floor prints, roll-ups, mascots, brochure stands, etc.) are subject to an additional charge. Contact the organiser for details.